Inviting Your Team

Castora is built for collaboration. Bringing your casting directors, producers, and coordinators into your organisation means everyone can review submissions, score candidates, and discuss decisions in one shared workspace.

How invitations work

Team members are invited at the organisation level. Once someone joins your organisation, they can be added as a reviewer on any audition within it. There's no need to re-invite people for each new casting call.

Sending invitations

1. Navigate to Settings → Team from your dashboard.
2. Click Invite Member.
3. Enter their email address and select a role.
4. Click Send Invite.

The invitee will receive an email with a link to join your organisation. If they don't have a Castora account yet, they'll be prompted to create one during the sign-up flow.

Invitation status

You can track pending invitations from the Team settings page:

• Pending — invitation sent, waiting for the recipient to accept.
• Accepted — the member has joined your organisation.
• Expired — the invitation wasn't accepted within 7 days. You can resend it.

Roles and permissions

Castora uses a simple role system to control what each team member can do:

Owner

The person who created the organisation. Owners have full control:

• Manage all organisation settings
• Invite and remove members
• Create, edit, and delete auditions
• Access all submissions and scores
• Manage billing and subscription

Each organisation has one owner. Ownership can be transferred in Settings.

Admin

Admins can do almost everything an owner can:

• Invite and remove members (except the owner)
• Create, edit, and delete auditions
• Access all submissions and scores
• Manage organisation settings

Admins cannot transfer ownership or manage billing.

Member

The default role for most team members:

• View auditions they've been added to as reviewers
• Score submissions on assigned auditions
• Participate in Audition Room discussions
• Upload files to auditions they're assigned to

Members cannot create auditions, invite other members, or change organisation settings.

Choosing the right role

Adding reviewers to auditions

Inviting someone to your organisation doesn't automatically add them to every audition. You assign reviewers on a per-audition basis.

To add reviewers to an audition:

1. Open the audition from your dashboard.
2. Go to the Reviewers tab.
3. Select team members from the dropdown or search by name.
4. Click Add.

Reviewers receive a notification and can immediately start watching and scoring submissions.

Reviewer notifications

Reviewers are notified when:

• They're added to an audition
• New submissions arrive on an audition they're reviewing
• Someone replies to their comment in the Audition Room
• A verdict is set on a submission they've scored

Notification preferences can be managed in Settings → Notifications.

Managing your team

Removing members

To remove a team member, go to Settings → Team, find their name, and click Remove. Their scores and comments on existing auditions are preserved, but they'll lose access to the organisation and all its auditions.

Changing roles

To change a member's role, click the role badge next to their name in the Team settings and select the new role from the dropdown.

Team size

Castora supports teams of any size. Whether you're a two-person casting team or a large production company with dozens of reviewers across multiple projects, the platform scales with you. See the pricing page for details on plan limits.

Best practices

• Invite your core team before publishing your first audition — this way, reviewers are ready to go as soon as submissions start arriving.
• Use the Member role for external collaborators — directors or producers who only need to review specific auditions don't need Admin access.
• Keep your team list current — remove people who've left the project to keep your workspace tidy and secure.
• Set up notifications early — make sure reviewers have their notification preferences configured so they don't miss new submissions.